Onboard vendors in days
Automated GST/PAN and bank validation shrink onboarding from weeks to days with audit-ready evidence.
The Challenge
Manual verification keeps procurement from scaling
Procurement teams juggle hundreds of suppliers, tangled approval chains, and contract guardrails while leadership demands faster cycles and tighter controls. Manual checks, scattered data, and delayed approvals create bottlenecks that inflate cycle times and expose the business to costly errors.
Approval chains that adapt
Auto-route PRs based on value, category, or urgency and keep stakeholders aligned with real-time nudges.
Contract guardrails everywhere
AI flags maverick spend, price variance, and off-contract buys before they hit your books.
Exception-first operations
Eliminate repetitive updates by auto-populating requisitions and surfacing only the tasks that need attention.
Configuration
Mirror your procurement playbook inside Supista
Align workflows with your approval matrix, vendor vetting rules, and preferred supplier lists so policy is enforced the moment a request is raised.
- Policy-aligned fields for PR, RFQ, PO, GRN, and invoice checks
- Conversational spend reviews that surface the right evidence instantly
- Auto-built oversight dashboards mapped to every buyer and approver
Capabilities
Outcomes your team feels daily
Each module combines AI guardrails with human oversight so you can move faster without sacrificing compliance or visibility.
Faster supplier onboarding
GST/PAN, bank, and compliance checks run instantly, while financial health scoring keeps risky vendors out.
Streamlined approvals
Build chains that mirror your org chart, trigger escalations automatically, and approve from any device.
Contract compliance enforcement
AI compares every PR and PO with negotiated terms, raising alerts for off-contract or maverick spend.
Price variance detection
Track rate changes across vendors and time periods to spot renegotiation opportunities instantly.
Intelligent supplier selection
Compare suppliers on price, delivery reliability, ESG, and risk scoring to shortlist the best fit in seconds.
Automated workload reduction
Auto-populate requisitions from history, remove duplicate vendors, and guide buyers to preferred partners.
How it Works
Stages we automate and audit
Vendor registration oversight
- GST/PAN and bank detail verification with instant compliance checks
- Financial health scores to qualify supplier stability before approval
- Duplicate and shell company detection across your supplier master
Approval orchestration
- Approval chains built around hierarchy, spend thresholds, and urgency
- Real-time notifications, escalations, and mobile approvals to remove bottlenecks
- Exception routing that keeps leadership focused on high-impact decisions
Contract guardrails & insights
- AI monitoring for off-contract spend with price variance detection
- Alerts for renegotiation opportunities and expiring terms
- Supplier comparison dashboards with ESG and risk scores
Live KPIs
Track the numbers that prove impact
Cycle time reduction
40–60% faster PR to PO conversion thanks to automated routing and approvals.
Cost savings
8–12% procurement savings through contract compliance and better negotiation visibility.
Supplier quality
95%+ on-time delivery achieved by partnering with verified, high-performing vendors.
Team productivity
70% reduction in manual verification tasks so buyers can focus on strategic sourcing.
Feature Set
Features built for procurement professionals
Customizable approval workflows
Supplier performance dashboards
Contract compliance monitoring
Natural language search and reporting
Mobile approval capabilities
ERP and vendor master integrations
Vendor comparison tools
Automated RFQ management
Proven Impact
Real impact from procurement leaders like you
60%
faster PO processing
0 maverick
spend within a quarter
70%
less manual verification
“We cut our PO processing time by 60% and eliminated maverick spend within the first quarter. Our team now focuses on strategic sourcing instead of chasing approvals.”
Head of Procurement, Mid-sized Manufacturing Company
Supplier intelligence without the noise
Score vendors on the factors that matter most to your categories and surface risks before they impact production.
AI negotiation insights
Market benchmarks and historical pricing data highlight where you can renegotiate for better value.
Responsible sourcing
ESG and compliance scoring ensures every award aligns with your sustainability and governance goals.
Exception-based monitoring
Automated suggestions highlight when to consolidate spend, diversify suppliers, or rebid a category.
Implementation
Get started in 3 steps and scale in weeks
Map your workflows
Document current approval chains, supplier policies, and contract thresholds to seed automation rules.
Codify policy guardrails
Translate budget controls, tolerance limits, and compliance rules into Supista’s configurable templates.
Connect your systems
Integrate ERP, vendor databases, and finance tools so every transaction stays synchronized.
Clean the supplier master
Merge duplicates, validate credentials, and set preferred vendors for every category.
Launch a pilot category
Start with a high-impact spend area, measure ROI, and capture quick wins for leadership.
Scale with confidence
Roll automation to additional plants and categories with continuous optimization support.